The Procurement Service (PS) will soon implement a new process in procuring CSEs by client agencies. Whereas, agencies were required to submit a funded AGENCY PROCUREMENT REQUEST (APR), in the current process, such will no longer be required in the new process. Instead, the submitted Annual Procurement Plan for Common Supplies and Equipment (APP-CSE) for 2018 will be the triggering document for purchases of CSEs from the Procurement Service.
DBM Circular Letter No. 2016-9 dated October 27, 2016 prescribes that the APP-CSE should be considered as the Agency Procurement Request (APR) for the purpose of ordering CSEs from the Procurement Service. The most recent issuance of the DBM, Circular 2017-12, reiterates this provision.
Moreover, Memorandum Circular No. 2017-1 issued on March 9, 2017 issued by the Inter-Agency Task Force on the Harmonization of National Government Performance Monitoring, Information and Reporting has included the submission of the APP-CSE 2018 as a criterion for the grant of the 2017 Performance-Based Bonus (PBB).
In line with the above issuances, the PS will strictly implement compliance by all client agencies of the submission of the APP-CSE 2018 and fulfill all requirements for common supplies and equipment based on this document.
In the transition, PS will initially accept APRs from agencies which have not submitted their APP-CSE but subsequent transactions through an APR will no longer be allowed.
The new process will be pilot-implemented with agencies which complied with the submission of APP-CSE in the National Capital Region. Deliveries by PS will be made monthly in accordance to the schedule of quantities indicated in the agency’s APP-CSE. The PS will also be putting in place a SINGLE FUND wherein unutilized funds of an agency is pooled and will be available for purchases of CSE. A more detailed communication on how this process shall be implemented will be released soon. Meantime, we request all agencies to comply with the submission of their APP-CSE for 2018.
Rest assured that the PS is putting in place new processes to improve our efficiency and service delivery.